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Privacy Policy – Terms – Cookie Policy

At Blue Diamond Security, we value transparency, trust, and compliance. Below, you will find our Privacy Policy, Terms & Conditions, and Cookie Policy, outlining how we handle your data, our service agreements, and how we use cookies to enhance your browsing experience. By using our website and services, you agree to these policies. If you have any questions, please feel free to contact us.

PRIVACY POLICY

Privacy Policy

1. Introduction

Blue Diamond Security Solutions Ltd is committed to protecting the privacy and security of our clients, employees, and website visitors. This policy outlines how we collect, process, and store personal data in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

We only collect and use personal data when necessary for providing our security services, employment, and business operations.

By using our services or submitting personal data via our website, you consent to this privacy policy.

2. Information We Collect

We may collect personal data including but not limited to:

  • Name, date of birth, gender, and contact details (email, phone number, address).
  • Employment-related data such as job title, profession, and references.
  • Identification details including passport, SIA license, driving license, and vehicle information.
  • Criminal record checks (Rehabilitation of Offenders Act 1974).
  • Credit references and background checks for employment vetting.
  • Financial information such as payment details for payroll or invoicing.

We collect this information through direct contact, employment applications, online forms, and third-party sources (Experian, Disclosure Scotland, employment references).

3. How We Use Your Data

We use personal data for:

  • Employment processing and PAYE/invoice management.
  • Security vetting and screening in compliance with BS7858:2012 standards.
  • Providing contractual security services.
  • Communicating with job applicants, employees, and clients.
  • Legal and compliance obligations.
  • Marketing job and business opportunities (where consent is given).

We never sell or share personal data for marketing purposes.

4. Data Retention

We retain personal data:

  • For employees: 7 years after employment ends.
  • For unsuccessful job applicants: 1 year after application.
  • For online applications that are incomplete: 1 year.
  • For clients/customers: As long as necessary for business and legal purposes.

5. Your Rights Under GDPR

You have the right to:

  • Access the personal data we hold about you.
  • Rectify incorrect or outdated data.
  • Request deletion of your data under certain circumstances.
  • Restrict processing where applicable.
  • Withdraw consent where processing is based on consent.
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data rights are being violated.

To exercise your rights, contact our Data Protection Officer (DPO):

6. Data Security

We implement strict security measures to protect data, including:

  • Encrypted email communications.
  • Secure cloud storage.
  • Role-based access controls.
  • Secure disposal of personal data.

Your data is only stored within the UK & EU in compliance with GDPR.

7. Sharing Data with Third Parties

We may share necessary data with:

  • Regulatory authorities (ICO, SIA).
  • Credit reference agencies (Experian) for employment screening.
  • Clients requiring personnel security clearance.
  • Payroll and tax processors (Easy PAYE).

All third parties adhere to GDPR compliance standards.

TERMS AND CONDITIONS

Terms & Conditions

1. Introduction

These Terms & Conditions govern the use of Blue Diamond Security Solutions Ltd services and website. By accessing our website or engaging our security services, you agree to these terms.

2. Website Usage

  • The content of this website is for informational purposes only.
  • We do not guarantee the accuracy, completeness, or suitability of the information provided.
  • Unauthorized use of this website may give rise to a claim for damages.

3. Service Agreements

  • All security services provided are subject to contractual agreements.
  • Clients must provide accurate details for service requirements.
  • Blue Diamond Security reserves the right to refuse service based on risk assessments.

4. Intellectual Property

  • All website content, trademarks, and logos belong to Blue Diamond Security Solutions Ltd.
  • No content may be copied, reproduced, or distributed without written consent.

5. Limitation of Liability

  • We are not liable for indirect, incidental, or consequential damages arising from the use of our website or services.
  • Liability is limited to the amount paid for our services.

6. Governing Law

These terms are governed by the laws of England & Wales. Any disputes shall be subject to the exclusive jurisdiction of the UK courts.

COOKIE POLICY

Cookie Policy

1. What Are Cookies?

Cookies are small files stored on your device that help improve website functionality, enhance security, and analyze visitor behavior.

2. How We Use Cookies

We use cookies to:

  • Improve user experience on our website.
  • Track visitor statistics via Google Analytics.
  • Manage advertising campaigns via Facebook Pixel.
  • Enhance security and fraud prevention.

3. Types of Cookies We Use

  1. Essential Cookies – Required for website functionality.
  2. Analytical Cookies – Track visitor usage (Google Analytics).
  3. Marketing Cookies – Used for targeted ads (Facebook Pixel, Google Ads).
  4. Security Cookies – Help prevent fraud.

4. Managing Cookies

You can manage or disable cookies via your browser settings:

  • Google Chrome: [Settings → Privacy & Security → Cookies & Site Data]
  • Firefox: [Options → Privacy & Security → Cookies & Site Data]
  • Safari: [Preferences → Privacy → Block All Cookies]
  • Microsoft Edge: [Settings → Privacy → Cookies]

Disabling cookies may affect website performance.

5. Contact Us

For questions about our Privacy Policy, Terms & Conditions, or Cookie Policy, contact:

– Blue Diamond Security Solutions Ltd
Suite 202
Stanmore Place Business Centre
Stanmore
London
HA7 1BT
– Email:
– Phone: 020 8731 5271

HEALTH AND SAFETY POLICY

HEALTH AND SAFETY POLICY

 

At Blue Diamond Security Solutions Ltd., the health, safety, and well-being of our employees, clients, and stakeholders are our top priorities. This policy outlines our dedication to providing a safe and healthy working environment while complying with all relevant health and safety legislation, regulations, and industry standards.

 

Our Commitment

 

· To identify, evaluate, and manage health and safety risks associated with our work activities.

· To provide and maintain safe equipment, systems, and work processes.

· To ensure all employees understand their responsibilities and receive training to perform their duties safely and effectively.

· To allocate sufficient resources for the successful implementation of this policy.

· To engage with employees on health and safety matters and encourage their active involvement in related initiatives.

· To foster a culture of safety and continuous improvement throughout the organization.

 

Our Objectives

 

· Risk Management: Conduct regular risk assessments to identify and mitigate hazards in the workplace and operational settings.

· Training and Awareness: Offer ongoing health and safety training for all employees to ensure they can work safely and respond appropriately in emergencies.

· Incident Reporting and Investigation: Maintain a transparent process for reporting accidents, incidents, and near misses, followed by thorough investigations to prevent recurrence.

· Emergency Preparedness: Develop and implement comprehensive emergency procedures, ensuring that all employees are familiar with them.

· Compliance: Adhere to all relevant health and safety laws, regulations, and practices.

 

Employee Responsibilities:

 

Every employee at Blue Diamond Security Solutions Ltd. has a duty to:

 

1. Take reasonable care of their own health and safety and that of others who may be affected by their actions.

2. Follow all safety rules, procedures, and instructions issued by the company.

3. Use equipment and personal protective equipment (PPE) correctly and report any defects or hazards without delay.

4. Promptly report all accidents, incidents, or near misses to their supervisor or manager.

 

Management Responsibilities

 

Managers and supervisors at Blue Diamond Security Solutions Ltd. are responsible for:

 

1. Implementing this policy within their respective areas.

2. Ensuring that employees receive sufficient health and safety training and support.

3. Monitoring health and safety performance and taking corrective actions when necessary.

4. Promoting a positive health and safety culture within their teams.

 

Review and Revision

 

This policy will be reviewed annually, or sooner if significant changes arise, to ensure it remains relevant and effective. Health and safety performance will be regularly monitored through audits, inspections, and employee feedback.

 

By working together, we can create a safe and healthy environment for everyone associated with Blue Diamond Security Solutions Ltd.